Government Cloud & Ministry Systems Migration
Add to watchlistBuilding the government cloud in the government data centre and moving the ministries’ systems and websites onto it in waves, retiring scattered servers.
Budget (BAC)
Actual cost
48% of budget
Progress
Estimate at completion
+SYP 40.2M
SPI · CPI
Forecast finish
21 days behind baseline
ExecutionStage 4 of 5
Next gate:Closure8 January 2027
- Pre-start · CompletePre-start · Complete
- Gate into «Initiation»DecisionGoDate2 April 2025Initiation · CompleteInitiation · Complete
- Gate into «Planning»DecisionConditional goDate1 June 2025Planning · CompletePlanning · Complete
- Gate into «Execution»DecisionGoDate11 September 2025Execution · Current stageExecution · Current stage
- Gate into «Closure»DecisionNot held yetDate8 January 2027Closure · Not startedClosure · Not started
Finance & earned value
The full budget structure, cost broken down by eight dimensions, cash flow with its S-curve, and earned-value indicators with an automatic end-of-project forecast.
Budget anatomy
The approved SYP 1.3B split into spent, committed and left, with the estimate at completion
- Actual spendSYP 629.9M
- Committed, not spentSYP 395.1M
- Allotted, uncommittedSYP 236M
- Contingency availableSYP 39M
Budget
- EstimatedManualFrom the project proposal — not from the finance systemthe proposal’s cost before approval
- SYP 1.2B
- Original budgetwhen the first baseline was approved
- SYP 1.3B
- Approved budgetafter approved change requests
- SYP 1.3B
- Current budgetavailable to spend now
- SYP 1.3B
- Revised budgetif the pending changes are approved
- SYP 1.3B
Commitments
- CommitmentsSyncedFrom the nightly finance-system syncsigned contracts and purchase orders
- SYP 1B
- Contracts1 active contract
- SYP 950M
- Purchase orders2 orders
- SYP 75M
- Remaining budgetapproved less actual
- SYP 670.1M
Spend & outlook
- Actual costSyncedFrom the nightly finance-system syncincluding accruals
- SYP 629.9M
- Accrualswork done, not yet invoiced
- SYP 25.2M
- Estimate at completionManualThe project manager’s estimate — not from the finance systemthe PM’s bottom-up forecast
- SYP 1.3B
- ContingencySYP 26M drawn of SYP 65M
- SYP 39M
Estimated vs approved budget
What the project proposal estimated before approval, against today’s approved budget and the estimate at completion
- Approved is SYP 52.5M (4.2%) above the estimate
- The estimate at completion is SYP 92.7M (7.4%) above the estimate
From the «project proposal & feasibility study» approved at the approval gate on 2025-03-18 · The gap between estimated and approved comes from the scope update and the change requests approved after the approval gate.
ERP link — data readiness
The link keys are ready for the finance-system sync; Munjaz follows the project and does not replace the accounting system
- Cost centreCC-61009
- WBS elements5 elements · P-2026-009.01 …
- Purchase orders2 synced · 0 manual
- Invoices & certificates6 posted · 0 in approval
Where each figure comes from
- EstimatedManualFrom the project proposal — not from the finance system
- CommitmentsSyncedFrom the nightly finance-system sync
- Actual costSyncedFrom the nightly finance-system sync
- Estimate at completionManualThe project manager’s estimate — not from the finance system
Once the link is live, synced figures are read from the finance system; manual updates stay available to the same roles and are logged.
Purchase-order registerManual edit log
Every manual update — who, when, why and from which source
No manual edits on this project
All its figures come from the finance-system sync. Finance & procurement — and the project manager, for the estimate at completion — can update them by hand.
Budget bridge
From the original to the revised request
- Total
- Increase
- Decrease
Contingency draw-downs
SYP 26M drawn of SYP 65M
- Covering realised delivery risks2026-08-29SYP 26M
Purchase orders
- PO-2026-0646Test-environment servers and devicesSYP 40MSYP 18M paid
- PO-2025-0533Development and testing tool licencesSYP 35MSYP 35M paid
Cost breakdown structure
Every dimension adds up to the same totals
| Item | BudgetSYP M | CommittedSYP M | ActualSYP M | EACSYP M | VarianceSYP M | Consumption |
|---|---|---|---|---|---|---|
| 1Management & governance | 100.88 | 107.22 | 107.22 | 107.22 | −6.34 | |
| 2Analysis & design | 214.37 | 227.84 | 227.84 | 227.84 | −13.47 | |
| 3Build | 504.40 | 422.05 | 294.85 | 517.25 | −12.85 | |
| 4Testing & acceptance | 252.20 | 153.09 | 0.00 | 267.66 | −15.46 | |
| 5Launch & handover | 189.15 | 114.82 | 0.00 | 200.75 | −11.60 | |
| Unallocated contingency | 39.00 | 0.00 | 0.00 | 19.50 | +19.50 | |
| Total | 1,300.00 | 1,025.00 | 629.90 | 1,340.21 | −40.21 |
Budget split
WBS
SYP 1.3B
Budget
- Management & governanceSYP 100.9M8%
- Analysis & designSYP 214.4M16%
- BuildSYP 504.4M39%
- Testing & acceptanceSYP 252.2M19%
- Launch & handoverSYP 189.2M15%
- Unallocated contingencySYP 39M3%
Cash flow
Planned, committed, actual and forecast
Spend per period
SYP millions
- Planned
- Actual
- Forecast
Cumulative S-curve
Cumulative to close
- Actual, then forecast
- Planned, cumulative
- Committed, cumulative
- Forecast
Earned value management
At the data date 2026-10-28
Planned value, earned value and actual cost
- Planned value
- Earned value
- Actual cost
- Estimate at completion
- Budget at completion
0.52
Off track
Schedule performance index
SPI = EV ÷ PV
0.97
On track
Cost performance index
CPI = EV ÷ AC
Finish by earned schedule
2028-05-10+437
SPI(t) 0.59 against the approved finish 2027-02-28
- Planned valuePV
- SYP 1.2B
- The value of the work that should be done by today.
- PV
- Earned valueEV
- SYP 611M
- The value of the work actually done, at plan prices.
- EV = % complete × BAC
- Actual costAC
- SYP 629.9M
- What has actually been spent on the work done.
- AC
- Budget at completionBAC
- SYP 1.3B
- The approved budget for the whole project.
- BAC
- Cost varianceCV
- −18.90 SYP M
- Earned less actual; negative means paying more than the value.
- CV = EV − AC
- Schedule varianceSV
- −565.47 SYP M
- Earned less planned; negative means behind, in value.
- SV = EV − PV
- Cost performance indexCPI
- 0.97
- Value produced per pound spent; under 1 is an overrun.
- CPI = EV ÷ AC
- Schedule performance indexSPI
- 0.52
- Work done over work planned; under 1 is behind.
- SPI = EV ÷ PV
- Estimate at completionEAC
- SYP 1.3B
- What the project will cost when it finishes, as forecast.
- EAC = BAC ÷ CPI
- Estimate to completeETC
- SYP 710.3M
- What is still to be spent to completion.
- ETC = EAC − AC
- Variance at completionVAC
- −40.21 SYP M
- Budget less the estimate; negative is an overrun.
- VAC = BAC − EAC
- To-complete performance indexTCPI
- 1.03
- The cost efficiency the rest must reach to stay on budget.
- TCPI = (BAC − EV) ÷ (BAC − AC)
Automatic end-of-project forecast
Four ways to estimate the final cost, and the date earned schedule points to
- At today’s cost performanceSYP 1.3B
- If the rest goes to planSYP 1.3B
- At cost and schedule performanceSYP 2B
- The PM’s bottom-up estimateSYP 1.3B
- To stay within SYP 1.3B, cost performance on the rest must rise to 1.03 — above what has been achieved.
Estimate at completion at that performance
SYP 1.3B
Variance at completion: −40.21 SYP M