MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- PSA-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2024-04-14
ApprovedMTG-KO-031Kick-off — Digital Signature & e-Verification of Government Documents — Phase 1
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-031
- Project
- Digital Signature & e-Verification of Government Documents — Phase 1
- Portfolio
- Digital Government Services & Data Portfolio
- Sector
- Digital Transformation Sector
- Sponsor
- Eng. Khaled Al-Kayyali
- Project manager
- Kinan Azzam
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — Digital Signature & e-Verification of Government Documents — Phase 1
- Date and timeAuto-filled
- 2024-04-14 · 10:00
- PlaceAuto-filled
- Main meeting room — Authority HQ, Kafr Sousa
- SecretaryAuto-filled
- Kinan Azzam
Purpose
Project kick-off: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Eng. Khaled Al-Kayyali | Deputy President, Digital Transformation |
| Ibrahim Al-Saeed | Director General, Government Services in the Governorates |
| Kinan Azzam | Senior Digital Delivery Consultant — National PMO |
| Dr. Reem Al-Qabbani | Director, National Project Management Office |
2Roles
| Person | Role | Duty |
|---|---|---|
| Eng. Khaled Al-Kayyali | Project sponsor | Sponsors the project, decides escalations and material changes |
| Ibrahim Al-Saeed | Project owner | Approves the requirements and accepts the deliverables |
| Kinan Azzam | Project manager | Runs the plan, deliverables and risks; files the periodic update card |
| Dr. Reem Al-Qabbani | Project Management Office | Follows the methodology and checks the periodic updates |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Project plan approved | Kinan Azzam | 2024-07-17 | Done |
| Designs approved | Kinan Azzam | 2024-10-02 | Done |
| Build complete | Kinan Azzam | 2025-01-26 | Done |
| Testing & acceptance complete | Kinan Azzam | 2025-04-14 | Done |
4Decisions
- The charter is the reference for scope, budget and the milestone plan
- Change Committee: Approves scope, cost and schedule changes (Weekly)
- Project Approval Committee: Methodology compliance, data quality, stage gates (Fortnightly)
- The periodic update card monthly, before the 5th of the month
5Start of execution
- Execution starts on
- 2024-06-18
- Start confirmed
- Eng. Khaled Al-Kayyali · 2024-04-15
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Kinan AzzamSenior Digital Delivery Consultant — National PMO | Submitted | — | 2024-04-15 09:12 |
| 2 | Chair’s approval (sponsor) | Technical acceptance | Eng. Khaled Al-KayyaliProject sponsor | Approved | — | 2024-04-16 12:30 |
| 3 | Minutes against the template | Methodology review | Mariam Al-ZoubiPMO — analyst | Approved | — | 2024-04-16 13:16 |
Signatures
Minutes against the template
Mariam Al-Zoubi
Approved2024-04-16
Chair’s approval (sponsor)
Eng. Khaled Al-Kayyali
Approved2024-04-16