MunjazStrategy & projects
MunjazPMO PLATFORMInitiation
Project charter
Objective, scope, deliverables, roles and budget
- Form no.
- PSA-PMO-F04
- Template edition
- 3.0
- Version
- V2
- Form date
- 2024-05-03
ApprovedPRJ-2026-032Government HR System — Employee Self-Service
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-032
- Project
- Government HR System — Employee Self-Service
- Portfolio
- Government Digital Infrastructure & Systems Portfolio
- Sector
- Digital Transformation Sector
- Sponsor
- Salma Al-Zaim
- Project manager
- Nour Al-Jabiri
1Objective
Background
Self-service for public employees — leave, pay details, certificates and administrative requests — within the government HR system.
Project objectives
- Develop human capital in public bodies
- Sound governance and effective follow-up of projects and data
2Scope
In scope
- Self-service for public employees — leave, pay details, certificates and administrative requests — within the government HR system.
- Migration from legacy systems
- ERP integration
Out of scope
- Operation and maintenance after the warranty period
- Work outside the approved site or system boundary
3Deliverables and milestones
| Deliverable | Due |
|---|---|
| Project management plan | 2024-05-26 |
| Main deliverable — stage 1 | 2025-01-22 |
| Main deliverable — final stage | 2025-07-20 |
| Final report | 2025-09-30 |
| Milestone | Date |
|---|---|
| Charter approved | 2024-05-03 |
| Contract signed | 2024-07-26 |
| 50% of works complete | 2025-01-22 |
| Provisional acceptance | 2025-08-20 |
| Closure | 2025-09-30 |
4RolesAuto-filled
- SponsorAuto-filled
- Salma Al-Zaim
- Project ownerAuto-filled
- Muhannad Al-Homsi
- Project managerAuto-filled
- Nour Al-Jabiri
| Stakeholder | Role |
|---|---|
| Project sponsor | Decisions and funding |
| Project owner | Accepts deliverables, owns benefits |
| National Project Management Office (PMO) | Governance and compliance |
| Governance body | Role | Cadence |
|---|---|---|
| Change Committee | Approves scope, cost and schedule changes | Weekly |
| Project Approval Committee | Methodology compliance, data quality, stage gates | Fortnightly |
| Project management team | Day-to-day control, risks, impediments, the periodic update card | Weekly |
5BudgetAuto-filled
| Line | Amount |
|---|---|
| Main contract | SYP 205M |
| Supervision & consulting | SYP 40M |
| Internal team | SYP 25M |
| Contingency reserve (5%) | SYP 15M |
| Approved budget | SYP 285M |
Funding
The delivering body’s investment-plan allocations
6Success criteria and constraints
Success criteria
- Delivered within the approved budget
- On the approved date ±5%
- Target benefits within 12 months
Constraints
- Stay within the approved budget
- Comply with the unified contracts law (Law 51 of 2004)
Assumptions
- Named internal staff available throughout
- Approvals land within the workflow’s action time limits
Approval logChain: Project charter approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Nour Al-JabiriDirector, Government Systems & Integration | Submitted | — | 2024-04-24 10:00 |
| 2 | PMO compliance | Methodology review | Dr. Reem Al-QabbaniPMO — director | Approved | — | 2024-04-27 12:30 |
| 3 | Project owner | Technical acceptance | Muhannad Al-HomsiProject owner | Approved | — | 2024-04-30 09:45 |
| 4 | Budget funding confirmed | Financial approval | Rasha Al-MudarresFinance | Approved | — | 2024-05-01 11:10 |
| 5 | Sponsor approval | Technical acceptance | Salma Al-ZaimProject sponsor | Approved | — | 2024-05-03 11:00 |
Signatures
PMO compliance
Dr. Reem Al-Qabbani
Approved2024-04-27
Project owner
Muhannad Al-Homsi
Approved2024-04-30
Budget funding confirmed
Rasha Al-Mudarres
Approved2024-05-01
Sponsor approval
Salma Al-Zaim
Approved2024-05-03