MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- PSA-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2024-01-21
ApprovedMTG-KO-004Kick-off — Aleppo 230 kV Substations Rehabilitation
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-004
- Project
- Aleppo 230 kV Substations Rehabilitation
- Portfolio
- Energy & Water Portfolio
- Sector
- Development Projects Follow-up Sector
- Sponsor
- Salma Al-Zaim
- Project manager
- Eng. Maher Al-Hamawi
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — Aleppo 230 kV Substations Rehabilitation
- Date and timeAuto-filled
- 2024-01-21 · 10:00
- PlaceAuto-filled
- Main meeting room — Authority HQ, Kafr Sousa
- SecretaryAuto-filled
- Eng. Maher Al-Hamawi
Purpose
Project kick-off: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Salma Al-Zaim | Deputy President, Finance, Administration & the Investment Plan |
| Eng. Wassim Al-Azm | Director General, Infrastructure & Reconstruction Projects |
| Eng. Maher Al-Hamawi | Director, Energy, Water & Utilities Projects |
| Dr. Reem Al-Qabbani | Director, National Project Management Office |
| Eng. Abdulrahman Al-Kilani | Deputy President, Development Projects Follow-up |
| Huda Al-Dandal | Senior Financial Analyst — Investment Plan |
| — | — |
2Roles
| Person | Role | Duty |
|---|---|---|
| Salma Al-Zaim | Project sponsor | Sponsors the project, decides escalations and material changes |
| Eng. Wassim Al-Azm | Project owner | Approves the requirements and accepts the deliverables |
| Eng. Maher Al-Hamawi | Project manager | Runs the plan, deliverables and risks; files the periodic update card |
| Dr. Reem Al-Qabbani | Project Management Office | Follows the methodology and checks the periodic updates |
| Eng. Abdulrahman Al-Kilani | Follow-up lead — substations’ readiness to energise | Delivers their tasks and uploads the evidence |
| Huda Al-Dandal | Financial analyst | Delivers their tasks and uploads the evidence |
| — | Contractor’s site manager | Delivers their tasks and uploads the evidence |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Project plan approved | Eng. Maher Al-Hamawi | 2024-08-05 | Done |
| Designs approved | Eng. Maher Al-Hamawi | 2025-01-09 | Done |
| Build complete | Eng. Maher Al-Hamawi | 2025-09-02 | Done |
| Testing & acceptance complete | Eng. Maher Al-Hamawi | 2026-04-26 | Open |
4Decisions
- The charter is the reference for scope, budget and the milestone plan
- Change Committee: Approves scope, cost and schedule changes (Weekly)
- Project Approval Committee: Methodology compliance, data quality, stage gates (Fortnightly)
- The periodic update card monthly, before the 5th of the month
5Start of execution
- Execution starts on
- 2024-06-20
- Start confirmed
- Salma Al-Zaim · 2024-01-22
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Eng. Maher Al-HamawiDirector, Energy, Water & Utilities Projects | Submitted | — | 2024-01-22 09:42 |
| 2 | Chair’s approval (sponsor) | Technical acceptance | Salma Al-ZaimProject sponsor | Approved | — | 2024-01-23 12:30 |
| 3 | Minutes against the template | Methodology review | Mariam Al-ZoubiPMO — analyst | Approved | — | 2024-01-23 13:46 |
Signatures
Minutes against the template
Mariam Al-Zoubi
Approved2024-01-23
Chair’s approval (sponsor)
Salma Al-Zaim
Approved2024-01-23