MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- PSA-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2025-03-23
ApprovedMTG-KO-019Kick-off — Latakia University Technical Engineering Faculty Extension
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-019
- Project
- Latakia University Technical Engineering Faculty Extension
- Portfolio
- Health, Education & Industrial Recovery Portfolio
- Sector
- Development Projects Follow-up Sector
- Sponsor
- Eng. Bashir Al-Tai
- Project manager
- Eng. Youssef Shehabi
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — Latakia University Technical Engineering Faculty Extension
- Date and timeAuto-filled
- 2025-03-23 · 10:00
- PlaceAuto-filled
- Main meeting room — Authority HQ, Kafr Sousa
- SecretaryAuto-filled
- Eng. Youssef Shehabi
Purpose
Project kick-off: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Eng. Bashir Al-Tai | Deputy President, Local Development & Governorates |
| Ibrahim Al-Saeed | Director General, Government Services in the Governorates |
| Eng. Youssef Shehabi | Senior Project Manager — Governorate Projects |
| Dr. Reem Al-Qabbani | Director, National Project Management Office |
2Roles
| Person | Role | Duty |
|---|---|---|
| Eng. Bashir Al-Tai | Project sponsor | Sponsors the project, decides escalations and material changes |
| Ibrahim Al-Saeed | Project owner | Approves the requirements and accepts the deliverables |
| Eng. Youssef Shehabi | Project manager | Runs the plan, deliverables and risks; files the periodic update card |
| Dr. Reem Al-Qabbani | Project Management Office | Follows the methodology and checks the periodic updates |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Project plan approved | Eng. Youssef Shehabi | 2025-08-10 | Done |
| Designs approved | Eng. Youssef Shehabi | 2025-12-02 | Done |
| Build complete | Eng. Youssef Shehabi | 2026-05-21 | Open |
| Testing & acceptance complete | Eng. Youssef Shehabi | 2026-11-07 | Open |
4Decisions
- The charter is the reference for scope, budget and the milestone plan
- Change Committee: Approves scope, cost and schedule changes (Weekly)
- Project Approval Committee: Methodology compliance, data quality, stage gates (Fortnightly)
- The periodic update card monthly, before the 5th of the month
5Start of execution
- Execution starts on
- 2025-07-08
- Start confirmed
- Eng. Bashir Al-Tai · 2025-03-24
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Eng. Youssef ShehabiSenior Project Manager — Governorate Projects | Submitted | — | 2025-03-24 09:54 |
| 2 | Chair’s approval (sponsor) | Technical acceptance | Eng. Bashir Al-TaiProject sponsor | Approved | — | 2025-03-25 12:30 |
| 3 | Minutes against the template | Methodology review | Mariam Al-ZoubiPMO — analyst | Approved | — | 2025-03-25 13:58 |
Signatures
Minutes against the template
Mariam Al-Zoubi
Approved2025-03-25
Chair’s approval (sponsor)
Eng. Bashir Al-Tai
Approved2025-03-25