MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- PSA-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2025-01-26
ApprovedMTG-KO-017Kick-off — Ministry of Finance e-Archiving
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-017
- Project
- Ministry of Finance e-Archiving
- Portfolio
- Government Digital Infrastructure & Systems Portfolio
- Sector
- Digital Transformation Sector
- Sponsor
- Salma Al-Zaim
- Project manager
- Nour Al-Jabiri
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — Ministry of Finance e-Archiving
- Date and timeAuto-filled
- 2025-01-26 · 10:00
- PlaceAuto-filled
- Main meeting room — Authority HQ, Kafr Sousa
- SecretaryAuto-filled
- Nour Al-Jabiri
Purpose
Project kick-off: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Salma Al-Zaim | Deputy President, Finance, Administration & the Investment Plan |
| Rasha Al-Mudarres | Director General, Finance & Contracts |
| Nour Al-Jabiri | Director, Government Systems & Integration |
| Dr. Reem Al-Qabbani | Director, National Project Management Office |
2Roles
| Person | Role | Duty |
|---|---|---|
| Salma Al-Zaim | Project sponsor | Sponsors the project, decides escalations and material changes |
| Rasha Al-Mudarres | Project owner | Approves the requirements and accepts the deliverables |
| Nour Al-Jabiri | Project manager | Runs the plan, deliverables and risks; files the periodic update card |
| Dr. Reem Al-Qabbani | Project Management Office | Follows the methodology and checks the periodic updates |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Project plan approved | Nour Al-Jabiri | 2025-06-07 | Done |
| Designs approved | Nour Al-Jabiri | 2025-09-21 | Done |
| Build complete | Nour Al-Jabiri | 2026-03-01 | Done |
| Testing & acceptance complete | Nour Al-Jabiri | 2026-06-15 | Done |
4Decisions
- The charter is the reference for scope, budget and the milestone plan
- Change Committee: Approves scope, cost and schedule changes (Weekly)
- Project Approval Committee: Methodology compliance, data quality, stage gates (Fortnightly)
- The periodic update card monthly, before the 5th of the month
5Start of execution
- Execution starts on
- 2025-04-28
- Start confirmed
- Salma Al-Zaim · 2025-01-27
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Nour Al-JabiriDirector, Government Systems & Integration | Submitted | — | 2025-01-27 13:40 |
| 2 | Minutes against the template | Methodology review | Mariam Al-ZoubiPMO — analyst | Approved | — | 2025-01-28 11:44 |
| 3 | Chair’s approval (sponsor) | Technical acceptance | Salma Al-ZaimProject sponsor | Approved | — | 2025-01-28 12:30 |
Signatures
Minutes against the template
Mariam Al-Zoubi
Approved2025-01-28
Chair’s approval (sponsor)
Salma Al-Zaim
Approved2025-01-28