Ministry of Finance e-Archiving
Add to watchlistElectronic archiving of the Ministry of Finance’s documents and financial correspondence, with a workflow for administrative correspondence and one search across the archive.
Budget (BAC)
Actual cost
95% of budget
Progress
Estimate at completion
SPI · CPI
Forecast finish
46 days behind baseline
ClosureStage 5 of 5
- Pre-start · CompletePre-start · Complete
- Gate into «Initiation»DecisionConditional goDate20 November 2024Initiation · CompleteInitiation · Complete
- Gate into «Planning»DecisionConditional goDate19 January 2025Planning · CompletePlanning · Complete
- Gate into «Execution»DecisionGoDate28 April 2025Execution · CompleteExecution · Complete
- Gate into «Closure»DecisionGoDate11 August 2026Closure · Current stageClosure · Current stage
Finance & earned value
The full budget structure, cost broken down by eight dimensions, cash flow with its S-curve, and earned-value indicators with an automatic end-of-project forecast.
Budget anatomy
The approved SYP 355M split into spent, committed and left, with the estimate at completion
- Actual spendSYP 337.3M
- Committed, not spentSYP 10.3M
- Allotted, uncommittedSYP 0
- Contingency availableSYP 10.7M
Budget
- EstimatedManualFrom the project proposal — not from the finance systemthe proposal’s cost before approval
- SYP 305M
- Original budgetwhen the first baseline was approved
- SYP 355M
- Approved budgetafter approved change requests
- SYP 355M
- Current budgetavailable to spend now
- SYP 355M
- Revised budgetif the pending changes are approved
- SYP 355M
Commitments
- CommitmentsSyncedFrom the nightly finance-system syncsigned contracts and purchase orders
- SYP 347.5M
- Contracts1 active contract
- SYP 290M
- Purchase orders2 orders
- SYP 57.5M
- Remaining budgetapproved less actual
- SYP 17.8M
Spend & outlook
- Actual costSyncedFrom the nightly finance-system syncincluding accruals
- SYP 337.3M
- Accrualswork done, not yet invoiced
- SYP 13.5M
- Estimate at completionManualThe project manager’s estimate — not from the finance systemthe PM’s bottom-up forecast
- SYP 355M
- ContingencySYP 7.1M drawn of SYP 17.8M
- SYP 10.7M
Estimated vs approved budget
What the project proposal estimated before approval, against today’s approved budget and the estimate at completion
- Approved is SYP 50M (16.4%) above the estimate
- The estimate at completion is SYP 50M (16.4%) above the estimate
From the «project proposal & feasibility study» approved at the approval gate on 2024-11-05 · The gap between estimated and approved comes from the scope update and the change requests approved after the approval gate.
ERP link — data readiness
The link keys are ready for the finance-system sync; Munjaz follows the project and does not replace the accounting system
- Cost centreCC-61017
- WBS elements5 elements · P-2026-017.01 …
- Purchase orders2 synced · 0 manual
- Invoices & certificates13 posted · 0 in approval
Where each figure comes from
- EstimatedManualFrom the project proposal — not from the finance system
- CommitmentsSyncedFrom the nightly finance-system sync
- Actual costSyncedFrom the nightly finance-system sync
- Estimate at completionManualThe project manager’s estimate — not from the finance system
Once the link is live, synced figures are read from the finance system; manual updates stay available to the same roles and are logged.
Purchase-order registerManual edit log
Every manual update — who, when, why and from which source
No manual edits on this project
All its figures come from the finance-system sync. Finance & procurement — and the project manager, for the estimate at completion — can update them by hand.
Budget bridge
From the original to the revised request
- Total
- Increase
- Decrease
Contingency draw-downs
SYP 7.1M drawn of SYP 17.8M
- Covering realised delivery risks2026-08-29SYP 7.1M
Purchase orders
- PO-2025-0942Test-environment servers and devicesSYP 30.7MSYP 30.7M paid
- PO-2025-0829Development and testing tool licencesSYP 26.8MSYP 26.8M paid
Cost breakdown structure
Every dimension adds up to the same totals
| Item | BudgetSYP M | CommittedSYP M | ActualSYP M | EACSYP M | VarianceSYP M | Consumption |
|---|---|---|---|---|---|---|
| 1Management & governance | 27.55 | 28.41 | 28.41 | 28.41 | −0.86 | |
| 2Analysis & design | 58.54 | 60.37 | 60.37 | 60.37 | −1.83 | |
| 3Build | 137.74 | 142.04 | 142.04 | 142.04 | −4.30 | |
| 4Testing & acceptance | 68.87 | 71.02 | 71.02 | 71.02 | −2.15 | |
| 5Launch & handover | 51.65 | 45.67 | 35.42 | 47.85 | +3.81 | |
| Unallocated contingency | 10.65 | 0.00 | 0.00 | 5.33 | +5.33 | |
| Total | 355.00 | 347.50 | 337.25 | 355.00 | +0.00 |
Budget split
WBS
SYP 355M
Budget
- Management & governanceSYP 27.5M8%
- Analysis & designSYP 58.5M16%
- BuildSYP 137.7M39%
- Testing & acceptanceSYP 68.9M19%
- Launch & handoverSYP 51.7M15%
- Unallocated contingencySYP 10.7M3%
Cash flow
Planned, committed, actual and forecast
Spend per period
SYP millions
- Planned
- Actual
- Forecast
Cumulative S-curve
Cumulative to close
- Actual, then forecast
- Planned, cumulative
- Committed, cumulative
Earned value management
At the data date 2026-10-28
Planned value, earned value and actual cost
- Planned value
- Earned value
- Actual cost
- Estimate at completion
- Budget at completion
0.95
On track
Schedule performance index
SPI = EV ÷ PV
1.00
On track
Cost performance index
CPI = EV ÷ AC
Finish by earned schedule
2027-02-07+130
SPI(t) 0.83 against the approved finish 2026-09-30
- Planned valuePV
- SYP 355M
- The value of the work that should be done by today.
- PV
- Earned valueEV
- SYP 337.3M
- The value of the work actually done, at plan prices.
- EV = % complete × BAC
- Actual costAC
- SYP 337.3M
- What has actually been spent on the work done.
- AC
- Budget at completionBAC
- SYP 355M
- The approved budget for the whole project.
- BAC
- Cost varianceCV
- +0.00 SYP M
- Earned less actual; negative means paying more than the value.
- CV = EV − AC
- Schedule varianceSV
- −17.75 SYP M
- Earned less planned; negative means behind, in value.
- SV = EV − PV
- Cost performance indexCPI
- 1.00
- Value produced per pound spent; under 1 is an overrun.
- CPI = EV ÷ AC
- Schedule performance indexSPI
- 0.95
- Work done over work planned; under 1 is behind.
- SPI = EV ÷ PV
- Estimate at completionEAC
- SYP 355M
- What the project will cost when it finishes, as forecast.
- EAC = BAC ÷ CPI
- Estimate to completeETC
- SYP 17.8M
- What is still to be spent to completion.
- ETC = EAC − AC
- Variance at completionVAC
- +0.00 SYP M
- Budget less the estimate; negative is an overrun.
- VAC = BAC − EAC
- To-complete performance indexTCPI
- 1.00
- The cost efficiency the rest must reach to stay on budget.
- TCPI = (BAC − EV) ÷ (BAC − AC)
Automatic end-of-project forecast
Four ways to estimate the final cost, and the date earned schedule points to
- At today’s cost performanceSYP 355M
- If the rest goes to planSYP 355M
- At cost and schedule performanceSYP 355.9M
- The PM’s bottom-up estimateSYP 355M
- The performance needed on the rest is below what has been achieved; the budget holds.
Estimate at completion at that performance
SYP 355M
Variance at completion: +0.00 SYP M