MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- PSA-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2025-03-16
ApprovedMTG-KO-030Kick-off — National Project Risk & Continuity Framework
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-030
- Project
- National Project Risk & Continuity Framework
- Portfolio
- Planning, Statistics & Capability Portfolio
- Sector
- Strategy & National PMO Sector
- Sponsor
- Dr. Ziad Al-Atassi
- Project manager
- Nizar Abu Fakhr
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — National Project Risk & Continuity Framework
- Date and timeAuto-filled
- 2025-03-16 · 10:00
- PlaceAuto-filled
- Main meeting room — Authority HQ, Kafr Sousa
- SecretaryAuto-filled
- Nizar Abu Fakhr
Purpose
Project kick-off: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Dr. Ziad Al-Atassi | Deputy President, Strategy & Performance |
| Dr. Mais Al-Sibai | Director General, Strategy & National Projects |
| Nizar Abu Fakhr | Head, Monitoring, Evaluation & Performance |
| Dr. Reem Al-Qabbani | Director, National Project Management Office |
| Dr. Reem Al-Qabbani | Director, National Project Management Office |
2Roles
| Person | Role | Duty |
|---|---|---|
| Dr. Ziad Al-Atassi | Project sponsor | Sponsors the project, decides escalations and material changes |
| Dr. Mais Al-Sibai | Project owner | Approves the requirements and accepts the deliverables |
| Nizar Abu Fakhr | Project manager | Runs the plan, deliverables and risks; files the periodic update card |
| Dr. Reem Al-Qabbani | Project Management Office | Follows the methodology and checks the periodic updates |
| Dr. Reem Al-Qabbani | Closure assurance & lessons learned | Delivers their tasks and uploads the evidence |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Project plan approved | Nizar Abu Fakhr | 2025-07-19 | Done |
| Designs approved | Nizar Abu Fakhr | 2025-10-29 | Done |
| Build complete | Nizar Abu Fakhr | 2026-02-08 | Done |
| Testing & acceptance complete | Nizar Abu Fakhr | 2026-05-21 | Done |
4Decisions
- The charter is the reference for scope, budget and the milestone plan
- Change Committee: Approves scope, cost and schedule changes (Weekly)
- Project Approval Committee: Methodology compliance, data quality, stage gates (Fortnightly)
- The periodic update card monthly, before the 5th of the month
5Start of execution
- Execution starts on
- 2025-06-03
- Start confirmed
- Dr. Ziad Al-Atassi · 2025-03-17
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Nizar Abu FakhrHead, Monitoring, Evaluation & Performance | Submitted | — | 2025-03-17 14:05 |
| 2 | Chair’s approval (sponsor) | Technical acceptance | Dr. Ziad Al-AtassiProject sponsor | Approved | — | 2025-03-18 12:30 |
| 3 | Minutes against the template | Methodology review | Mariam Al-ZoubiPMO — analyst | Approved | — | 2025-03-19 12:39 |
Signatures
Minutes against the template
Mariam Al-Zoubi
Approved2025-03-19
Chair’s approval (sponsor)
Dr. Ziad Al-Atassi
Approved2025-03-18