MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- PSA-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2026-08-30
ApprovedMTG-2026-076Kick-off — e-learning platform for Raqqa schools
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-029
- Project
- e-Learning Platform & Computer Labs for Raqqa Schools
- Portfolio
- Planning, Statistics & Capability Portfolio
- Sector
- Development Projects Follow-up Sector
- Sponsor
- Eng. Abdulrahman Al-Kilani
- Project manager
- Mariam Al-Zoubi
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — e-learning platform for Raqqa schools
- Date and timeAuto-filled
- 2026-08-30 · 10:00
- PlaceAuto-filled
- Meeting Room 3 — 5th floor
- SecretaryAuto-filled
- Ola Al-Jandali
Purpose
Kick-off of the e-learning platform and computer labs for Raqqa schools: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Mariam Al-Zoubi | Director, Education & Rural Development Projects |
| Eng. Abdulrahman Al-Kilani | Deputy President, Development Projects Follow-up |
| Muhannad Al-Homsi | Director General, Human Resources & Administrative Development |
| Eng. Fadi Al-Droubi | Director General, Human Development Projects |
| Ola Al-Jandali | Change Management Specialist |
| Yasmine Bitar | Front-end Developer (Contractor) |
2Roles
| Person | Role | Duty |
|---|---|---|
| Eng. Abdulrahman Al-Kilani | Project sponsor | Approves the plan and rules on what exceeds the PM’s authority |
| Muhannad Al-Homsi | Organisational development & training representative | Sets the teachers’ training needs on the platform |
| Mariam Al-Zoubi | Project manager | Runs the plan and the team and files the periodic update card |
| Eng. Fadi Al-Droubi | Project owner | Signs off the digital curriculum content with the Ministry of Education and accepts the deliverables |
| Yasmine Bitar | Business analyst | Gathers requirements and writes the use cases |
| Ola Al-Jandali | Change-management lead | Communication and user-training plan |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Gather the fifty schools’ needs with the Raqqa education directorate | Yasmine Bitar | 2026-09-24 | Done |
| Draft the tender book for the learning platform and computer labs | Mariam Al-Zoubi | 2026-10-15 | Done |
| Communication plan with the education directorate and school heads | Ola Al-Jandali | 2026-10-08 | Done |
| Approve the project management plan and baseline at the planning gate | Mariam Al-Zoubi | 2026-11-19 | Open |
4Decisions
- The roles & responsibilities matrix approved as presented
- A weekly team meeting, and a periodic update card to the national PMO every two weeks
- Any change to scope goes through an approved change request
5Start of execution
- Execution starts on
- 2026-08-31
- Start confirmed
- Eng. Abdulrahman Al-Kilani · 2026-08-30
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Ola Al-JandaliChange Management Specialist | Submitted | — | 2026-08-31 10:31 |
| 2 | Minutes against the template | Methodology review | Mariam Al-ZoubiPMO — analyst | Approved | — | 2026-09-02 14:05 |
| 3 | Chair’s approval (sponsor) | Technical acceptance | Eng. Abdulrahman Al-KilaniProject sponsor | Approved | — | 2026-09-03 12:30 |
Signatures
Minutes against the template
Mariam Al-Zoubi
Approved2026-09-02
Chair’s approval (sponsor)
Eng. Abdulrahman Al-Kilani
Approved2026-09-03