MunjazStrategy & projects
MunjazPMO PLATFORMInitiation
Project charter
Objective, scope, deliverables, roles and budget
- Form no.
- PSA-PMO-F04
- Template edition
- 3.0
- Version
- V2
- Form date
- 2025-01-17
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-017
- Project
- Ministry of Finance e-Archiving
- Portfolio
- Government Digital Infrastructure & Systems Portfolio
- Sector
- Digital Transformation Sector
- Sponsor
- Salma Al-Zaim
- Project manager
- Nour Al-Jabiri
1Objective
Background
Electronic archiving of the Ministry of Finance’s documents and financial correspondence, with a workflow for administrative correspondence and one search across the archive.
Project objectives
- Sound governance and effective follow-up of projects and data
- Stimulate growth, restore production and attract investment
2Scope
In scope
- Electronic archiving of the Ministry of Finance’s documents and financial correspondence, with a workflow for administrative correspondence and one search across the archive.
- Migration from legacy systems
- ERP integration
Out of scope
- Operation and maintenance after the warranty period
- Work outside the approved site or system boundary
3Deliverables and milestones
| Deliverable | Due |
|---|---|
| Project management plan | 2025-02-13 |
| Main deliverable — stage 1 | 2025-12-01 |
| Main deliverable — final stage | 2026-07-05 |
| Final report | 2026-09-30 |
| Milestone | Date |
|---|---|
| Charter approved | 2025-01-17 |
| Contract signed | 2025-04-28 |
| 50% of works complete | 2025-12-01 |
| Provisional acceptance | 2026-08-11 |
| Closure | 2026-09-30 |
4RolesAuto-filled
- SponsorAuto-filled
- Salma Al-Zaim
- Project ownerAuto-filled
- Rasha Al-Mudarres
- Project managerAuto-filled
- Nour Al-Jabiri
| Stakeholder | Role |
|---|---|
| Project sponsor | Decisions and funding |
| Project owner | Accepts deliverables, owns benefits |
| National Project Management Office (PMO) | Governance and compliance |
| Governance body | Role | Cadence |
|---|---|---|
| Change Committee | Approves scope, cost and schedule changes | Weekly |
| Project Approval Committee | Methodology compliance, data quality, stage gates | Fortnightly |
| Project management team | Day-to-day control, risks, impediments, the periodic update card | Weekly |
5BudgetAuto-filled
| Line | Amount |
|---|---|
| Main contract | SYP 255M |
| Supervision & consulting | SYP 50M |
| Internal team | SYP 32.5M |
| Contingency reserve (5%) | SYP 17.5M |
| Approved budget | SYP 355M |
Funding
The delivering body’s investment-plan allocations
6Success criteria and constraints
Success criteria
- Delivered within the approved budget
- On the approved date ±5%
- Target benefits within 12 months
Constraints
- Stay within the approved budget
- Comply with the unified contracts law (Law 51 of 2004)
Assumptions
- Named internal staff available throughout
- Approvals land within the workflow’s action time limits
Approval logChain: Project charter approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Nour Al-JabiriDirector, Government Systems & Integration | Submitted | — | 2025-01-08 10:00 |
| 2 | PMO compliance | Methodology review | Dr. Reem Al-QabbaniPMO — director | Approved | — | 2025-01-11 12:30 |
| 3 | Project owner | Technical acceptance | Rasha Al-MudarresProject owner | Approved | — | 2025-01-14 09:45 |
| 4 | Budget funding confirmed | Financial approval | Rasha Al-MudarresFinance | Approved | — | 2025-01-15 11:10 |
| 5 | Sponsor approval | Technical acceptance | Salma Al-ZaimProject sponsor | Approved | — | 2025-01-17 11:00 |
Signatures
PMO compliance
Dr. Reem Al-Qabbani
Approved2025-01-11
Project owner
Rasha Al-Mudarres
Approved2025-01-14
Budget funding confirmed
Rasha Al-Mudarres
Approved2025-01-15
Sponsor approval
Salma Al-Zaim
Approved2025-01-17