MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- PSA-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2025-11-09
ApprovedMTG-KO-027Kick-off — Hasakah Wheat Digital Crop Survey
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-027
- Project
- Hasakah Wheat Digital Crop Survey
- Portfolio
- Planning, Statistics & Capability Portfolio
- Sector
- Development Projects Follow-up Sector
- Sponsor
- Eng. Abdulrahman Al-Kilani
- Project manager
- Mariam Al-Zoubi
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — Hasakah Wheat Digital Crop Survey
- Date and timeAuto-filled
- 2025-11-09 · 10:00
- PlaceAuto-filled
- Main meeting room — Authority HQ, Kafr Sousa
- SecretaryAuto-filled
- Mariam Al-Zoubi
Purpose
Project kick-off: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Eng. Abdulrahman Al-Kilani | Deputy President, Development Projects Follow-up |
| Eng. Fadi Al-Droubi | Director General, Human Development Projects |
| Mariam Al-Zoubi | Director, Education & Rural Development Projects |
| Dr. Reem Al-Qabbani | Director, National Project Management Office |
| Salma Al-Zaim | Deputy President, Finance, Administration & the Investment Plan |
| Hiba Al-Shami | Senior Business Analyst — Government Services |
| Ola Al-Jandali | Change Management Specialist |
2Roles
| Person | Role | Duty |
|---|---|---|
| Eng. Abdulrahman Al-Kilani | Project sponsor | Sponsors the project, decides escalations and material changes |
| Eng. Fadi Al-Droubi | Project owner | Approves the requirements and accepts the deliverables |
| Mariam Al-Zoubi | Project manager | Runs the plan, deliverables and risks; files the periodic update card |
| Dr. Reem Al-Qabbani | Project Management Office | Follows the methodology and checks the periodic updates |
| Salma Al-Zaim | Funding and partnership approval | Delivers their tasks and uploads the evidence |
| Hiba Al-Shami | Mapping the farmer’s registration journey in the crop survey | Delivers their tasks and uploads the evidence |
| Ola Al-Jandali | Communications plan with farmers and farming cooperatives | Delivers their tasks and uploads the evidence |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Project plan approved | Mariam Al-Zoubi | 2026-02-05 | Done |
| Designs approved | Mariam Al-Zoubi | 2026-04-19 | Done |
| Build complete | Mariam Al-Zoubi | 2026-08-07 | Open |
| Testing & acceptance complete | Mariam Al-Zoubi | 2026-10-19 | Open |
4Decisions
- The charter is the reference for scope, budget and the milestone plan
- Change Committee: Approves scope, cost and schedule changes (Weekly)
- Project Approval Committee: Methodology compliance, data quality, stage gates (Fortnightly)
- The periodic update card monthly, before the 5th of the month
5Start of execution
- Execution starts on
- 2026-01-09
- Start confirmed
- Eng. Abdulrahman Al-Kilani · 2025-11-10
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Mariam Al-ZoubiDirector, Education & Rural Development Projects | Submitted | — | 2025-11-10 14:17 |
| 2 | Chair’s approval (sponsor) | Technical acceptance | Eng. Abdulrahman Al-KilaniProject sponsor | Approved | — | 2025-11-11 12:30 |
| 3 | Minutes against the template | Methodology review | Mariam Al-ZoubiPMO — analyst | Approved | — | 2025-11-12 12:51 |
Signatures
Minutes against the template
Mariam Al-Zoubi
Approved2025-11-12
Chair’s approval (sponsor)
Eng. Abdulrahman Al-Kilani
Approved2025-11-11